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Library

Library > About LIB > Library Regulations

Library Regulations

All Library users should familiarize themselves with the following Library Regulations. Ignorance of any clause will not be accepted as an excuse for breach of Library Regulations.

1. Opening Hours

1.1 The opening hours are determined according to the demand for library use and staff availability. Details of opening hours are posted on the Library Website and at the entrance to the Library.

1.2 Circulation Service shall be available until 30 minutes before closing of the Library.

1.3 No admission to the Library shall be allowed 15 minutes prior to closing of the Library.

2. Admission

2.1 Admission to the Library is conditional upon the possession of a valid College Identity Card.

2.2 Visitor is admitted only with the permission of the Librarian or the professional staff member on duty.

3. Conduct of Library Users

3.1 The Library is a place for study and research. It is important for all library users to maintain a quiet and pleasant study atmosphere.

3.2 Talking on mobile phones is strictly prohibited in the Library. Should users have an urgent need to receive a phone call, please do so only on the stairwell landing outside the lift lobby on 5/F. Mobile phones and other sound-emitting devices should be set to silent mode before entering the Library.

3.3 Anything which, in the opinion of the Librarian (or duty library staff), may hinder the proper use and management of the Library, must not be brought into the Library. Examples include, but not limited to, wet umbrellas, wet raincoats, food and drinks.

3.4 Eating, drinking and playing games of any form are not permitted in the Library.

3.5 User should take care of his/her personal belongings. The Library will not undertake the responsibility for loss of these items.

3.6 Occupying seats with personal belongings is not permitted in the Library. Books and personal belongings left unattended for more than fifteen minutes may be removed by library staff without prior notice to the owners.

3.7 Users must present their College Identity Card for inspection if requested by a member of the Library staff in the course of their duties.

3.8 All photocopying, printing and scanning must comply with copyright law. Terms and conditions of use of electronic resources must be observed. Users are fully responsible for any legal consequences which may arise from copyright infringement.

3.9 Unauthorized removal or mutilation of library materials is a serious offence. Offenders will be charged full replacement plus administration costs and will be suspended from library privileges. For students, cases may be referred to the Student Disciplinary Committee for further action.

3.10 Photo-taking, video and sound recording are not allowed without prior permission.

3.11 User should handle library materials, equipment and facilities with due care and report any defect or damage to library staff.

3.12 User who activates the Library alarm is liable to be questioned and s/he must show her/his personal belongings and all library materials for inspection at the request of library staff or security staff.

3.13 User must enter and leave the Library through the designated entrances and exits unless directed otherwise by library staff.

3.14 User should follow the instructions displayed in the Library or given verbally by library staff.

3.15 The Librarian reserves the right to suspend the library privileges of any user found breaking any of the above rules or for indecent behaviour.

4. Borrowing

4.1 All library materials must be checked out at the Library Service Counter before they can be taken out of the Library.

4.2 Valid College Identity Card must be produced when borrowing library materials.

4.3 Library privileges are personal and individual. They may not be transferred to, or used on behalf of another person. Borrower shall be held responsible for the items checked out by his/her College Identity Card.

4.4 Loss of College Identity Card should be reported to respective departments of the College and the Library immediately.

4.5 Borrowing quota:

For Students:

Material Type	Loan Quota	Loan Period	Maximum Loan Period	Renewal Limit	Request Limit
Circulation Item	30 items	15 days	90 days	5 times	5 items
Multimedia Item	5 items	7 days	14 days	1 time	Nil
Reserve Item (1 Day)	5 items	1 day	2 days	1 time
Reserve Item (7 Days)	5 items	7 days	7 days	Nil
Overall Total	30 items

For Part-time Academic Staff / Non-academic General Rank Staff:

Material Type	Loan Quota	Loan Period	Maximum Loan Period	Renewal Limit	Request Limit
Circulation Item	30 items	15 days	90 days	5 times	5 items
Multimedia Item	5 items	7 days	14 days	1 time	Nil
Reserve Item (1 Day)	5 items	1 day	2 days	1 time
Reserve Item (7 Days)	5 items	7 days	7 days	Nil
Overall Total	30 items

For Full-time Academic Staff / Non-academic Senior Rank Staff:

Material Type	Loan Quota	Loan Period	Maximum Loan Period	Renewal Limit	Request Limit
Circulation Item	50 items	60 days	240 days	3 times	5 items
Multimedia Item	5 items	7 days	14 days	1 time	Nil
Reserve Item (1 Day)	3 items	1 day	2 days	1 time
Reserve Item (7 Days)	5 items	7 days	7 days	Nil
Overall Total	50 items

4.6 Return and Renewal. Borrowers must return their loans to the Library or via Book Drops (if applicable) on or before the due dates. Items may be renewed online through the Library Catalogue. No loan may be renewed if the item is overdue or requested by another user.

4.7 Overdue Fines. Fines will be incurred for late returns as follows:

Material Type	Overdue Fine *
Circulation / Multimedia Item	HK$2 per day per item
Reserve Item	HK$20 per day per item

*Holiday exclusive

4.8 Overdue Notices. Overdue notices will be sent to borrowers’ College e-mail account as a courtesy. Failure to read or receive an e-mail notice does not relieve the borrower from responsibility for overdue items or resulting fines.

4.9 Hold Requests. User can request loaned items from Circulation Collection via the Library Catalogue. An email notice will be sent to alert the user when the item is ready to be picked up from the Library Service Counter. Requested items will be released after the last pick-up date indicated in the email notice.

4.10 Non-circulating materials. Under exceptional circumstances academic staff may obtain special permission from senior library staff to borrow library materials that are not normally allowed to be checked out.

4.11 Suspension of borrowing rights. All outstanding loans and fines must be returned and settled as soon as possible. Failure to do so may result in library privileges being suspended. The borrowing privileges of the borrower will be suspended under the following conditions:

There are six or more overdue items in the account; or
Any loan item overdue for 30 days or above; or
Total library fine exceeds $100; or
Library fine unsettled for 3 weeks or above

4.12 Loss and damage of library materials. Any damage or loss of loan items should be reported to the Library Service Counter immediately. A charge for damaged/lost library materials will be imposed. The charge is calculated based on the replacement cost of the damaged/lost item plus a processing fee of $60 and any accumulated fine. All lost and damaged items remain property of the Library. All sums paid are non-refundable.

4.13 Assumed Lost. An overdue item that accrues the maximum fine is assumed lost. The borrower will be billed accordingly and his/her borrowing privileges will be suspended. The charge is calculated based on the replacement cost of the lost item plus a processing fee of $60 and the maximum overdue fine. All assumed lost items remain property of the Library. All sums paid are non-refundable.

4.14 Library materials must not be taken out of Hong Kong. Since loan items might be reserved by other users and renewal would then be blocked, borrowers should return the items to the Library before going overseas.

4.15 Departure from the College. All loaned materials must be returned to the Library and all library fines should be settled upon graduation, withdrawal or cessation of employment from the College. Students may not be cleared for withdrawal or graduation until all library fines paid as well as all loans returned.

5. Change of Rules:

5.1 The Library regulations may be amended or altered as and when necessary.

(Updated February 2021)

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